Business Process Automation: Examples & Benefits

SharePoint is a cloud-based Microsoft product that can be used for BPA and for document storage and collaboration. Programming courses in SharePoint are also available for professionals who need to code new applications. “We have introduced the Plustek eScan stand-alone scanning kiosk to several companies where people need to quickly convert paper documents into digital ones. This scanner allows them to log in and send the information to preset locations at the touch of a button. This not only saves a ton of time, but also provides the ultimate secure solution because the user cannot send the files to another location, either intentionally or by accident. Regardless of the good intent and benefits of automation, there will be cases where automation is not appropriate, and the human touch and analysis are needed.

Creating a detailed flowchart before setting up your automation can help ensure the process is smooth and error-free. By improving the efficiency of business processes, BPA increases productivity, reduces costs, and allows people to focus on high-value activities that require human expertise and creativity. However, the relationship between automation and business processes is not always clear, and one of the best ways to understand it is by looking at examples, which is exactly what we’ll do in this article. You’ll see real-life business business process automation process automation examples powered by business process management tools that anyone can deploy in minutes. This BPA software offers a low-code workflow automation platform that enables business users to quickly create and deploy complicated workflows.

Example 2:  Sales

Standardization helps improve quality standards and can result in process efficiencies. As organizations realize the benefits, they can gradually expand to other areas. Your BPA should also be able to generate detailed reports and dashboards to track key metrics and measure the impact of automation. Choose a WMS that supports automation and integrates with your other systems. Strategically organize your warehouse to streamline picking and packing processes.

• It’s important to note that BPA covers many activities, from everyday manual data entry to automating entire processes, workflows, and tasks.
• You’ll find tons of value in this offering if you rely on ClickUp to run and keep track of core business processes.
• However, many experts claim that SharePoint does not have the real-time collaboration capacity that is necessary for BPA.
• For more information on how your organization can find similar efficiencies, check out our guide to HR automation.
• Your business can perform better in terms of productivity, efficiency, and revenues if you optimize processes.
• Both BPA and BPM aim to help businesses improve business processes to meet their organizational goals.

Construction Project Management With Workflow Automation

People in an organization may naturally resist change as they have to alter familiar work routines or fear job losses due to new technologies. Hence, these concerns need to be addressed proactively through open communication and training programs. You can also check out the G2 Grid® for Digital Process Automation (DPA) to compare top vendors on the market. G2 is a website that collects and offers millions of business software reviews. For more information on how your organization can find similar efficiencies, check out our guide to HR automation. When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.

Sales tax filing – For businesses that are spread across locations, sales tax filing can be simplified and made more effective by process automation. These application development platforms allow developers to create applications with less code than traditional app development platforms. No code platforms usually incorporate drag-and-drop interfaces and other tools that make it easy and fast to develop applications. This method can be used for locating bottlenecks and determining what needs to be done to enhance process efficiency. Taking it a step further, process mining can also be used to strategically predict future trends in a business process.

Workflow management

BPA orchestrates complex workflows by automating repetitive tasks, routing information, and triggering actions to minimize manual intervention. This needs a blend of software and predefined rules to streamline business processes. Developers have used a programming language to develop every business process automation tool. However, they often develop unique, customized automation tools based on an organization’s needs. It is critical to have someone with knowledge of the language specific to an organization’s BPA tool, especially for large organizations. Common automation languages include Java (Java SE, Java EE, Java ME, and Java FX platforms), C# (.Net platform), PHP, Ruby,  JavaScript, BPM, and ESB (IBM BPM, Pega PRPC, and Pega Mobile).

Whether you aim to reduce operational costs, minimize human error, or improve customer service, we provide the tools and expertise to achieve your goals. Automation of business processes takes advantage of a variety of advanced technology, automation tools, process intelligence capabilities, and cloud platforms. Some processes are a natural fit for full business process automation, while others have only a few tasks that can be automated. Kissflow is a cloud-based business process management platform that can streamline business process automation for your enterprise with minimal to no coding. An intuitive visual designer and drag-and-drop form builder ensures designing and automating workflows is a breeze. Kissflow allows business users to create new workflows or automate existing processes in just a few clicks while also giving your IT team control over who has access to what data.

In other words, all BPA can be a form of BPMS, but not all BPMS includes BPA. Structured data is the information in your enterprise applications that you reference when making process updates. This data is highly organized and easily detectable by search engine algorithms, as it appears in fixed fields within your records or files. Salesforce opportunities usually trigger a series of related tasks that are instrumental in closing a potential deal. HR team members are too busy dealing with mundane tasks when they could be playing a more useful role in an organization.

Between the predefined criteria and assigning the employee, the system escalates the problem. Along the way, the app notifies the customer of each step, assuring them that the issue is being handled. These are the processes that take up extensive time or resources and are often rife with human error. Companies should select the processes by first looking at their strategic needs.

Furthermore, integrating new technologies can disrupt established workflows, creating uncertainty and reluctance among staff. Overall business efficiency improves as organizations start to implement the best practices which can improve effectiveness and revenue. It could be related to Project management, Operations, Sales, Hospitality, HR, facility management, etc.

Without skilled personnel, you may struggle with the automation efforts, leading to subpar results or even failures. Make sure that the data is secure and compliant with relevant regulations, which demand upfront investments in robust cybersecurity measures. Also be sure to check out the below infographic “Laserfiche 4 Steps to Innovation” to see how Laserfiche users can not only deploy solutions quickly, but get involved with a larger community of innovators. Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.

What are the Features of Business Process Automation Tools?

It’s advisable to have a process automation company evaluate your processes and deliver a customized digital transformation strategy that suits your organization. By acquiring and deploying a system that could effectively automate processes, Heifer enabled its team members to collaborate on a worldwide scale on projects that help families, from Arkansas or Nepal. Legal contract reviews are streamlined, expediting the execution of projects including delivery of food and supplies. After its success implementing business process automation, Heifer continued to identify more back-office operations that could be made more efficient, freeing up resources for program initiatives. Robotic process automation (RPA) is about more than automating your processes.